information governance [English]

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Syndetic Relationships

InterPARES Definition

n. ~ A senior-level administrative structure that establishes roles and responsibilities, decision-making processes, policies and procedures that promote effective decisions regarding the effective and efficient creation, storage, use, and disposition of information resources that align with business outcomes.

General Notes

Information governance relies on data governance to ensure that decisions are based on data that is sufficient and high quality. In some organizations, information governance seeks to integrate and coordinate a range of relative activities, such as data management, knowledge management, and records management.

Other Definitions

  • Gartner IT Glossary (†298 s.v. "information governance"): The specification of decision rights and an accountability framework to ensure appropriate behavior in the valuation, creation, storage, use, archiving and deletion of information. It includes the processes, roles and policies, standards and metrics that ensure the effective and efficient use of information in enabling an organization to achieve its goals.
  • IGI 2014 (†498 2): Information governance is the activities and technologies that organizations employ to maximize the value of their information while minimizing associated risks and costs.

Citations

  • ARMA 2010 (†450 ): The [Information Governance Maturity Model] describes the characteristics of different levels of recordkeeping, ranging from sub-standard to transformational, for each of the principles established in the Generally Accepted Recordkeeping Principles (GARP): · Accountability · Transparency · Integrity · Protection · Compliance · Availability · Retention · Disposition (†609)
  • Ballard 2014 (†528 p. 16): Information Governance is the glue that drives value and mitigates risk. There are several key areas where Information Governance for big data is critical, such as metadata management, security and privacy, data integration and data quality, and master data management. It is interesting to note that big data innovators recognize the importance of governance to the success of their projects. (†842)
  • Dollar and Ashley 2014 (†650 p. 34): Decision rights and an accountability framework to encourage desirable behavior in the valuation, creation, storage, use, archival and deletion of information. Information governance includes processes, roles, standards and metrics that ensure effective and efficient use of information in enabling an organization to achieve its goals. (†1466)
  • Franks 2013 (†560 p. 29): Information governance is an integrated, strategic approach to managing, processing, controlling, archiving, and retrieving information as evidence of all transactions of the organization (†940)
  • Gartner IT Glossary (†298 s.v. "information governance"): An information governance model can be used to provide context to discussions of an integration of information management, risk management, and records management considerations. This framework would address all types of information, whether meeting the criteria established for a record or not. There are three basic elements to a records information management governance framework: policies, processes, and compliance (†942)
  • IBM IIG 2014 (†448 ): In the era of big data, your organization needs to quickly analyze new and growing information and still make timely, informed and confident decisions. Information governance practices provide a holistic approach to managing, improving and leveraging information to help you gain insight and build confidence in business decisions. (†605)
  • IT Governance Institute 2003 (†579 p.7): The overall objective of IT governance, therefore, is to understand the issues and the strategic importance of IT, so that the enterprise can sustain its operations and implement the strategies required to extend its activities into the future. IT governance aims at ensuring that expectations for IT are met and IT risks are mitigated. (†1108)
  • IT Governance Institute 2014 (†578 ): GEIT (Governance of Enterprise IT) is not an isolated discipline, but an integral part of enterprise governance. While the need for governance at an enterprise level is driven primarily by delivery of stakeholder value and demand for transparency and effective management of enterprise risk, the significant opportunities, costs and risk associated with IT call for a dedicated, yet integrated, focus on GEIT. GEIT enables the enterprise to take full advantage of IT, maximising benefits, capitalising on opportunities and gaining competitive advantage. (†1106)
  • Logan 2010 (†446 ): Gartner’s own (official, which means we argued about every word) definition of is as follows: ¶The specification of decision rights and an accountability framework to encourage desirable behavior in the valuation, creation, storage, use, archival and deletion of information. It includes the processes, roles, standards and metrics that ensure the effective and efficient use of information in enabling an organization to achieve its goals. ¶It is derived from our definition of IT governance which ‘may be defined as the processes that ensure effective and efficient use of IT in enabling an organization to achieve its goals’. Note that neither definition includes any notion of coercion, but rather ties governance to accountability that is designed to encourage the right behavior. There is something buried in the definition which I think is at the heart of what I consider to be the problem that most of us face when we start talking about information governance. The word that matters most is accountability. (†603)
  • Parkinson and Baker 2005 (†577 ): IT governance is an integral compontent of enterprise governance, just as IT is integral to modern organisations. IT governance must address issues of performance (value generation) and conformance (regulatory compliance). A governance framework require a process of reporting actual performance - assurance that processes put in place are working as expected. (†1103)
  • Schmidt 2014 (†550 ): The kinds of policies that Information Governance cares about include: · Appropriate use. How should, or shouldn’t, certain types of information be used by employees, customers, and partners. · Business value. Are we effectively taking advantage of and deriving value from intelligence derived from data. · Information meaning. What are the agreed-upon definitions of things like “active customer”, “customer relationship”, or “risk weighted assets”. · Information Life-cycle. What are the rules about acquiring new information, how long should information be retained, and when should it be purged. · Information Ownership. Who is the process owner for creating and maintaining the various types of information. (†907)
  • Sedona Conference on Information Governance 2013 (†449 p. 1): "Information Governance" as used in this Commentary means an organization's coordinated, inter-disciplinary approach to satisfying information compliance requirements and managing information risks while optimizing information value. As such, Information Governance encompasses and reconciles the various legal and compliance requirements and risks addressed by different information-focused disciplines, such as records and information management ("RIM"), data privacy, information security, and e-discovery. Understanding the objectives of these disciplines allows functional overlap to be leveraged (if synergistic); coordinated (if operating in parallel); or reconciled (if in conflict). The position of The Sedona Conference is that Information Governance should involve a top-down, overarching framework, informed by the information requirements of all information stakeholders that enable an organization to make decisions about information for the good of the overall organization and consistent with senior management's strategic directions. (†606)
  • Smallwood 2014 (†566 Chapter Two): IG consists of the overarching policies and processes to optimize and leverage information while keeping it secure and meeting legal and privacy obligations in alignment with stated organizational business objectives. (†951)
  • Wikipedia (†387 s.v. "information governance"): The set of multi-disciplinary structures, policies, procedures, processes and controls implemented to manage information at an enterprise level, supporting an organization's immediate and future regulatory, legal, risk, environmental and operational requirements. ¶IG encompasses more than traditional records management. It incorporates privacy attributes, electronic discovery requirements, storage optimization, and metadata management. (†607)
  • Wikipedia (†387 s.v. "information governance"): In 2003 the Department of Health in England introduced the concept of broad based information governance into the National Health Service, publishing version 1 of an online performance assessment tool with supporting guidance. The NHS IG Toolkit[6] is now used by over 30,000 NHS and partner organisations, supported by an e-learning platform with some 650,000 users. In 2008, ARMA International introduced the Generally Accepted Recordkeeping Principles, or "The Principles" and the subsequent "The Principles" Information Governance Maturity Model. "The Principles" identify the critical hallmarks of information governance. As such, they apply to all sizes of organizations, in all types of industries, and in both the private and public sectors. (†608)